Information of Publication Committee of NAOJ

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Support for Publication Charges by the Publication Committee

We will accept new applications for the subsidy of publication charges from 2024 April 1, based on new rules.

NAOJ members (for those who have changed their affiliation within the last year or so, it is OK if NAOJ is written in the affiliation as the author of the paper) can apply for the subsidy for papers for which they are the first author or co-author.

Even if the person outside the NAOJ is the first author, the person inside the NAOJ should apply for the subsidy.

However, in FY2023, only one application per person as a first author or co-author will be approved (regardless of the amount).

Because our fund is limited since the fiscal year 2023, please use other available funds first, so that we can support people who definitely need our fund. Regarding the publication charges of ALMA papers published by young researchers, please apply for this support (https://www2.nao.ac.jp/~eaarc/DATARED/support_publication_en.html) first.

We cannot support the open access fee of PASJ and article processing charges (APC) of MNRAS, because they are very expensive.

The Publication Committee will subsidize the publication charge of papers written by any NAOJ member, who is either the first author or one of co-authors, accepted by refereed journals. Follow the procedure below.

  1. When your paper is accepted and you need to start processing the cost payment for publication, notify publication committee chair.pubcom@nao.ac.jp that you want to be supported with following information:
    - Authors
    - Title of the paper
    - Journal to be published
    - approximate cost for publication
    If your request is accepted, publication committee will notify you the reprint number (PO number).
  2. Fill out application form and send it to chotatsu@nao.ac.jp and chair.pubcom@nao.ac.jp
  3. ApJ(L)(S):
    When you receive the invoice from IOP, forward it to the Procurement Unit (chotatsu@nao.ac.jp). On the invoice, "National Astronomical Observatory of Japan" should explicitly appear as the affiliation of the recipient. You may designate the Procurement Unit (of the Accounting Group, NAOJ) as the recipient of the invoice.
    If you share payment with other co-authors, notify IOP about that.

    PASJ:
    If you receive the invoice from the publisher (OUP), forward it to the procurement section. You may designate the Procurement Unit (of the Accounting Group) as the destination of the invoice in advance.

    Other Journals:
    The payment process depends on the journals/publishers. Consult the Publication Committee.